HIPAA-aware credential vault

Your Credentials. Secure. Always Ready.

ProviderVault automatically organizes your credentials, tracks expiration dates, and helps healthcare providers stay credentialing-ready at all times.

See pricingSee how it works
Flat $14.99 / provider / month
Stripe native billing
Time-limited share links
ProviderVault
92Ready

Professional Readiness Score

  • California RN License

    Expires in 142 days

    Current

  • ACLS — AHA Provider

    Expires in 23 days

    Renew soon

  • BLS — AHA Provider

    Expires tomorrow

    Lapses

  • Malpractice — TAIL

    Expires in 287 days

    Current

One-click ProviderVault packet

4 files · password-protected · expires in 14 days

Share link
The problem

Practitioners do not lose privileges on the easy dates.

Three pressures compound quietly between shifts — and any of them can pause a contract.

A missed renewal can ground a shift.

Expirations sneak up across state boards, hospital credentialing portals, and your inbox. One overlooked date and your privileges pause.

Encrypted PDFs. Scans. Attachments.

Every facility asks for the same packet in a different format. Providers re-bundle the same files over and over, hoping nothing is outdated.

Emailed PHI travels in plaintext.

Sharing credentials over email is still the default — putting HIPAA-covered documents on a server with no audit trail.

How it works

Upload once. Read every page. Share on your terms.

A four-step pipeline that runs in the background while you see patients.

  1. 01

    Upload once.

    Drag in a stack of PDFs or photos. PDFs, images, and HEIC all flow into one encrypted vault per provider.

  2. 02

    AI reads every page.

    ProviderVault identifies document type, extracts issue and expiration dates, and routes the file to the right category — no manual tagging.

  3. 03

    Watch the clock.

    A Professional Readiness Score plus 90 / 60 / 30 / 7-day views surface exactly what needs attention; automated email reminders fire before any document lapses.

  4. 04

    Share a packet, not a folder.

    Pick the documents, generate a password-protected, time-limited link. Grant or revoke access for every requesting organization from one place.

What ProviderVault does

Three capabilities that replace a stack of inbox folders.

AI-driven ingestion

Drop in a stack of PDFs and let it sort them.

Each upload is read, classified, and dated without a click. State license vs. ACLS vs. W-9 — the right category, the right dates, every time. Hand-keyed mistakes go away.

BLS — AHA Provider→ Resuscitation
CA RN License→ Nursing
W-9 2025→ Tax
CV — Dr. K. Patel→ Profile
Professional Readiness Score

A single number that tells you what is missing.

The Readiness Score weighs every credential in your profile and surfaces anything within 90, 60, 30, or 7 days of lapse — so audits, locum rotations, and new contract starts never get blocked by a forgotten renewal.

90-day window
3
60-day window
5
30-day window
2
7-day window
1
Auditable sharing

A link with a password and an expiry — instead of an attachment.

Build a credentialing packet in one click. Every requesting organization gets its own password-protected, time-limited link, and you revoke access in one place when you no longer want them in the loop.

packet · Northstar Surgery CenterActive
packet · Heartland LocumsExpired
packet · Bridgewater DentalRevoked
Coverage

Every document a credentialing packet asks for.

ProviderVault ingests the long list — not the headline three.

Medical licenses
DEA certificates
Board certifications
ACLS
BLS
PALS
NRP
ATLS
Malpractice insurance
CAQH information
NPI information
CV/Resume
W-9
Driver's license
Passport
Immunization records
Other credentialing documents
Pricing

ProviderVault — $14.99 per month

Stripe-native billing, billed per provider — below enterprise credentialing ARPU by design.

$14.99per provider · per month
  • Unlimited secure credential storage
  • AI document organization
  • Automatic expiration tracking
  • Email reminders before licenses and certifications expire
  • Professional Readiness Score
  • One-click credentialing packet generation
  • Secure document sharing
  • Secure cloud storage
  • Fast document search
  • Mobile-friendly access
  • A private account for each healthcare provider

Cancel anytime · Stripe native · $14.99 / provider / month.

FAQ

Questions independent providers actually ask.

Get started

Your next audit should be a non-event.

ProviderVault is onboarding the first cohort of independent providers — locum tenens, CRNAs, mobile-anesthesia, dental, and aesthetic-medicine practices that juggle expirations across multiple states. Subscribe in seconds and keep every credential ready.

See pricing